Adopting digital doesn’t need to be disruptive to have transformational outcomes

Modernising Business Strategy

The pandemic has highlighted that adopting new technology is not a choice, but necessity for modernising business strategies. Digital transformation provides many benefits including enabling more coherent inter-and intra-business collaboration, improving productivity, and helping businesses grow.

Dell’s Digital Transformation Index 2020 surveyed over 4000 business leaders and found that 89% of CEO’s said the pandemic outlined a need to improve their IT ecosystem. However, there is often a general anxiety about the disruption digital transformation can cause. In this blog, we will explore the benefits of digital transformation, how to manage change, and how adopting Barbal complements, rather than disrupts, how professionals work.

“Not disruptive – Not scary” Digital Transformation

Contrary to popular belief, digital transformation does not always cause a wave of company-wide disruption.  Some technologies are designed to replace whole business processes, or create new business models. Whereas others, like Barbal, are designed to complement how you work today, supercharging teams to deliver better client experiences and higher profit margins. 

Before embarking on technology investment, make a clear statement about the problems you are trying to solve in your organisation.

Not every digital transformation needs to be large-scale to have long-term benefits.  Small-scale changes can have huge impacts whilst reducing the fallout of the disruption. Digital transformation does not need to overthrow current working practices. Adopting functional technological changes that slot into workflows will have little adverse impact on employees but will reduce waste by saving time and money. 

A smaller-scale transformation that replaces a traditional process but positions it into an overall workflow can save companies huge amounts of waste and money, without having negative consequences for employees and customers.

Change Management

In any technology implementation, management of the change is the most difficult aspect. Adopting any new technology needs to be managed vigilantly, poor leadership and a focus on cost-cutting will lead to failure. 

Firstly, firms need to understand what the change hopes to achieve. State the problem as a “burning platform” that puts your firm in an unsustainable position and must be addressed for long-term survival.

Decision-makers and users alike need to understand why change is needed and the objectives of the change. From your burning platform, you can create a business case painting a picture of a future state, such as how it will positively impact the business by improving the way people work.

Second is planning the change. This includes how you will secure sponsorship for the change, receive company-wide support, and how the decision-makers plan to achieve this support.

The final stage of change management is to communicate the change. The ADKAR change management model is an effective method to embed change. The model outlines the awareness of the need for change, desire to support the change, knowledge of the change, ability to change, and the reinforcement to sustain the change. 

What adopting Barbal will look like.

Barbal is a cloud software for reviewing and iterating technical docs like contracts, specifications, and policies, with less pain and more control.

Barbal incorporates a catalogue of all document drafts, version control, and comment flagging directly into the user interface. The software eliminates any security or privacy risks, keeping a full audit trail of contributions and changes by all parties in one place without the need for any exterior tools. Barbal frees teams from needless admin and waste, ensuring business-critical documents get signed off faster.

Superficially, investing  in any new technology could be seen as a high-risk digital change, yet adapting a tool that slots into your existing workflow will have a positive impact on profit, stakeholder engagement and the return on investment.  When teams collaborate in real-time, the workflow can become abrupt and chaotic, Barbal’s platform allows space for each participant to bring their objectives to the table when focused on a single shared goal.  

Companies that work on technical documentation need to be aware of the profit leaks in their current collaboration processes, Barbal’s solution fixes those leaks, and adopting the technology does not need to be disruptive, the need for the change just needs to be communicated from the top down.

Find out more about Barbal’s solution and book a call with our CEO Tom Bartley here